Description:
We are seeking an experienced, motivated and talented Office Administrator - Personal Assistant to work closely with the National General Manager and National Support Team on a six (6) month maximum term basis.
About Us
Based in our office in Bayswater, we are part of the InvoCare brand and are the leading provider of pet cremation services in Australia with a national footprint.
We proudly partner with both veterinarian practices and their clients to offer pet cremation services to grieving families. We offer a dignified farewell with every pet being able to be privately cremated through our best-practice cremation services and pet crematoriums
We have built our reputation as a leader in the pet industry on values of respect, honesty and professionalism.
Our Purpose
We help pet families honour a lifetime of unconditional love through exceptional customer service and genuine care.
About the role
All aspects of Office Administration as well as an eye for detail.
In return you get to work as part of a wonderful team of professionals who respect boundaries and strive to balance work and personal life.
Most importantly, you go home knowing that you have helped us provide a wonderful service to pet lovers that truly makes a positive impact.
Key Responsibilities
The key responsibilities include the following:
Completes a broad variety of administrative tasks for the National General Manager and other key stake holders including managing an extremely active calendar of appointments; completing expense reconciliations, composing, preparing correspondence and reports that are sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Extensive travel management for the entire National Pets TeamComposing and preparing correspondence and reportsHR Admin which entails - composing adverts, advertising roles, shortlisting vacancies, organising medicals, offering the role and raising employment contracts Assisting our Human Resources Business Partner in weekly and monthly payroll that is provided by an external partyPrioritise conflicting needs; handling matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressuresProvide support to other managers in the National Support Team including with travel arrangements, expenses and all administration tasks requiredEvent Management and Town Hall Planning NationallyUniform Management NationallyAbout You
The right candidate will have the following essential skills and qualifications:
Minimum five years’ experience in a Senior Office Administrator and Personal Assistant roleStrong interpersonal, communication and negotiation skillsExcellent organisational and administration skillsA proactive and flexible approach to workAdvanced skills in all Microsoft Office productsPrevious recruitment or payroll experienceSolution focussed and goal orientedCollaborative and works well in a team and across teams.Application process
If are you are looking for a rewarding new challenge, we would love to hear from you. Please apply online attaching your resume and a covering letter.