Onsite Administration Assistant

Description:

Onsite Administration Assistant

Location: Eastwood, SA

Full Time

An Onsite Administration Assistant will provide administrative, clerical and general project support to project team members including office and site-based staff. The incumbent will be the first point of contact to all guests onsite and be responsible for maintaining site office amenities and organising site meetings (internal & external parties).

Tasks will include ;

• Greet guests warmly and professionally.
• Handle inquiries promptly and courteously, both in person and over the phone.
• Take accurate messages and direct calls efficiently.
• Coordinate catering for meetings and act as the primary point of contact for client and stakeholder communication.
• Manage project schedules and meeting bookings effectively.
• Record meeting minutes accurately and distribute them promptly.
• Provide IT support and assist with guest WIFI connections.
• Complete various administrative tasks as required.
• Handle site mail and deliveries.
• Run errands and maintain office supply levels.
• Update site contact lists and signage.
• Ensure office spaces are clean and organised.
• Maintain office equipment.
• Adhere to all relevant policies and procedures.
• Exhibit consistent adherence to quality, health, safety, and environmental management systems.
• Foster effective communication and teamwork.
• Demonstrate behaviours that align with company values.
• Engage in initiatives aimed at improving company growth and sustainability.

• Proficient use and knowledge of Microsoft Outlook, Word and Excel
• High attention to detail
• Strong organisational and time management skills
• Previous experience as an administrative assistant or similar
• Valid Drivers Licence in SA
• Reliable transport (own car)

• Final year or completed qualification in Business and/or Administration related discipline (Certificate II or higher) or;
• Minimum 3 years working within similar role.
• Demonstrate a strong work ethic, attitudes, and values compatible with the client’s values, specifically:
• Being a part of our customer’s future
• Delivering on our commitments
• Creating our own future
• Actively being part of valuing and developing our people

Interested in this role? Contact Stacy on 0492 496 478 or stacy.beetson@jobtrail.co