Description:
Job no: 0062350
Location: Parkville
Role type: Full-time; Fixed-term for 6 months
Department: Student and Scholarly Services
Salary: UOM 6 - $92,749 - $100,397 p.a. plus 17% super
- Be at the heart of our operations at Wilam Hall, ensuring seamless functioning every step of the way.
- Brilliant benefits and a flexible hybrid work environment!
About the Role
As our Operations Coordinator, you'll be at the heart of everything, managing a diverse range of tasks that keep our operations running seamlessly. From admissions to events, catering, and maintenance, you'll be the go-to person for ensuring every aspect of Wilam Hall operates smoothly.
But it's not just about managing tasks; it's about providing top-notch administrative support with a smile. You'll be the friendly face answering inquiries and providing assistance to residents, visitors, and staff alike.
Your responsibilities will include:
- Overseeing daily office operations, offering frontline support to residents and staff, and promptly addressing inquiries and requests from staff, students, and visitors.
- Coordinating the college’s events, including Day-Seminar, Conference and Summer vacation program.
- Collaborating with the Residential Services Team, oversee contractor and staff performance on-site, ensuring the maintenance and repair of equipment and buildings to uphold health and safety standards.
Who we are looking for
We're seeking professionals who excel in communication, both written and verbal, with a keen eye for detail. You'll be able to craft clear, concise reports tailored to different contexts and audiences.
Your interpersonal skills will be top-notch, allowing you to build and maintain strong relationships across all levels of the organization while upholding professionalism at all times.
You'll also demonstrate impressive analytical and problem-solving abilities, with a knack for exercising sound judgment, devising creative solutions, and skillfully negotiating outcomes.
You will also have:
- Tertiary qualifications in a relevant discipline with subsequent experience or an equivalent combination of relevant experience and education/training.
- Excellent organisational and planning skills demonstrated through the ability to manage competing priorities with a high level of accuracy and attention to detail.
- Demonstrated ability to work effectively as a team player, support colleagues and contribute to the improvement of administrative systems and procedures.
- High level of proficiency in the use of standard application software such as the Microsoft Office suite specifically SharePoint, Excel, PowerPoint and other presentation tools to present information
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Maddison Ryan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description