Accounts Payable Officer - Townsville

Description:

Accounts Payable Officer - Townsville

Primary purpose of position The primary function of the Accounts Payable Officer is to ensure payments to creditors and employees are made in accordance with our hosts policy and guidelines in addition to ensuring payments are allocated correctly to enable accurate financial records to be kept to aid in the preparation and evaluation of budgets and work programmes.

Position specific responsibilities:

• Contribute to the integrity of the employers general and subsidiary ledgers.
• Monitor invoices for GST compliance and ensure invoices are processed with correct allocation.
• Process Creditor’s invoices on a timely basis ensuring invoices are authorised correctly as per the Delegations Policy.
• Payment of supplier accounts, ensuring adherence to suppliers agreed credit terms.
• Prepare payments to Contractors upon receipt of contract Payment Certificate from Engineering
• Processing on-demand payments when required.
• Raise invoices for accounts paid on behalf of a third party (e.g. rates on a lessee's property), to ensure recovery costs are prompt.
• Enquires from suppliers and staff are investigated and answered correctly/resolved.
• Promote correct account number allocation.
• Provide input into the use of IT applications relating to the position with particular emphasis on internal control procedures.
• Perform any other duties as allocated by the Manger Procurement & Governance and/or Chief Financial Officer.
• Participate in port emergency responses and associated training as directed to assist with successful restoration of the Port back to an operating capacity in the event of an emergency
• Ensure appropriate health and safety, environmental management, quality and information security practices are implemented for all works to comply with the Port’s policies and relevant legislation
• Comply with all relevant legislation, codes of practice and standards
• Promote a Zero Harm culture and continual improvement in our Health and Safety management and performance

Essential criteria Qualifications/tickets/licences:

• Current Queensland C class Driver’s Licence. Skills and experience:
• Experience in the processing and payment of creditor’s invoices and general office procedures is required.
• Experience with accounting and purchasing procedures, general financial administration and clerical procedures.
• Knowledge of integrated financial management systems, in particular accounts payable systems.
• A working knowledge of the GST system to ensure the employer complies with the legislative requirements is also required.
• Good organisational and task management skills.
• Sound communication and interpersonal skills necessary to provide information to all levels of internal customers.
• An ability to maintain confidentiality when dealing with commercially sensitive matters is considered essential.
• Knowledge of or the ability to quickly acquire knowledge of the Queensland State Purchasing Policy.
• A knowledge of cost allocation processes. Software/Systems skills:
• Experience with the Microsoft Office suite of products, particularly Excel