Executive Assistant

Description:

Perm, $85K - $95K, Monday to Friday, Richmond location, Growing company passionate about building on the core technology for environmental monitoring

• Permanent - Richmond location
• $85K to $95K plus super
• Monday to Friday
• 8.30 am to 5.00pm
• Immediate start

The company:
A growing company building on the core technology for environmental monitoring and who are passionate about better monitoring, measuring and managing freshwater quality; not only helping customers but improving freshwater environments around the globe.

The role:
Supporting the CEO and COO with weekly organisational tasks your duties include:

• Email and diary management
• Preparing timesheets for all executives and external contractors
• Organising meetings and preparing, co-ordinating and distributing agendas, and other relevant information for meetings, as requested
• Taking minutes of meetings
• Assisting with time management prioritising and long-term planning
• Coordinating conferences, functions and travel arrangements
• Screening calls, field enquiries and requests; escalating urgent matters
• Running and distributing weekly management reports
• Communicating with a wide range of stakeholders at different levels from across the business
• Managing invoice and expense processes when required
• Meeting and greeting clients, phone management etc
• Coordinating general office maintenance
• Filing and archiving - accounts and projects
• Preparing project folders and brochures when required
• Induction of new staff to office layout and basic procedures
• Assisting with accounts payables, bank reconciliation, project purchasing and entering invoices
• Utilising in-house software and DocuSign etc

The person:
You have 3 to 5 years of experience in a similar role, excellent communication skills and professional presentation and manner. Proficient computer skills and a high attention to detail are a must

You must be either an Australian Citizen or a holder of an Australian Permanent Residency Visa to be eligible to apply for this position.