Legal Assistant

Description:

• Provide all necessary admin support to the team and broader legal team as required including diary management, invoices, personnel matters, payment requests, booking and coordinating meetings and acting as point of contact for the Team.
• Open electronic files and maintain e-filing relating to legal matters using the firm's legal document and matter management systems including iManage and TRIM.
• Assist with basic document automation.
• Retrieve information and register files through practice management systems and local data base including TRIM and File Registry
• Monitor telephone and email enquiries and assist as appropriate
• Draft routine correspondence and use of DocuSign
• Work collaboratively both with the legal team and more broadly across the wider legal team. Reception duties, assist lunch cover of the pre publication hotline
• Assist the head of the team with calendar and email follow ups
• Actively promote the firm's values and apply all relevant workplace policies and guidelines

Requirements:

• Secretarial and administrative experience and with preferred experience in legal and finance is an advantage
• Demonstrated expertise in records, data and office management with proven ability to maintaining and updating data and office systems. Concur for travel and expenses and MyRequests for invoice payments and DocuSign for execution of documents
• Use Microsoft Outlook and Teams. Use of Teams to update and maintain matters list
• Reception duties, assist lunch cover of the pre publication hotline
• Demonstrated ability to prioritise and manage workflow with close attention to detail which sometimes may be high pressure environment.
• Demonstrated ability to undertake research as required and draft correspondence and reports clearly and accurately.
• Proven ability to exercise discretion and maintain confidentiality of information.

Key questions:

1. Have you used iManage previously?
2. Have you worked as an administrative assistant before and if yes, has it been in legal or media?

Conditions:

Interesting daily rate