Description:
Purpose of the Role: Responsible for the document control management for Plant & Equipment documents, and information governance between Plant & Equipment Manager & FGJV teams. Qualifications:- Recognised tertiary qualifications within a relevant field, preferred – not essential
- White Card
- 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
- Experience working on large scale construction projects or other suitable projects works
Required Competencies:
- Process oriented, able to analyse complex issues
- Strong communication and stakeholder management skills across different levels
- Sound interpersonal skills
- Ability to work collaboratively
- Ability to work to deadlines and targets and prioritise tasks under pressure
- Sound negotiation and problem-solving skills
- Strong Initiative and proactive nature
- Exceptional written and verbal communication skills
- Well-developed time management skills
- High attention to detail
- Competent and proficient in the Microsoft Office Suite including Excel, Word.
- Ability to learn and use different software systems such as E7Required Competencies:
- Good organisational skills and able to pay attention to detail
Core Accountabilities and Responsibilities:
- Provide advice and coaching to subcontractors and internal staff on project document control procedures.
- Advise and implement the flow of internal process documentation to/from the Plant & Equipment Manager (Site construction teams, Procurement, IT, HR, Recruitment, Construction, Technical, HSE, Environment).
- Provide input to FGJV - SHL Information Management monitoring and improvements ·
- Coordinate interface between Cooma and Site Document Controllers
- Implement monthly reports to internal management,
- Working closely with the Document Controller Team to prepare department forecasts
- Handle daily schedule tasks and provide administrative support for entire department.
- Prepare and manage correspondences, memos, Request for Inspection, Request for Approval, Daily Reports and other documents for Consultant, Client and Subcontractors.
- Liaised between Consultant and Main Contractor to maintain effective lines of communication.
- The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.
10 Apr 2024;
from:
uworkin.com