Description:
Position Summary
We are seeking for a high performing, motivated and enthusiastic Accounts Payable (AP) Officer to join our Accounts Payable team, based at the Home Office. Ideal candidate for this role should have a vision to grow their career in Accounts Payable and contribute their valuable knowledge and experience in resolving complex AP issues including end-to-end Vendor Statement Reconciliation, Vendor Claims, Bank Reconciliation, Month end General Ledger to Sub Ledger reconciliation, Inter-company account Reconciliation and Employee T&E claims.
Your responsibilities will be to assist with all aspect of Account Payable. Your primary responsibilities will include but not limited to:
Job Duties/Essential Functions
- Process supplier invoices into the AP system.
- Process supplier claims into the AP system.
- Review and process supplier credit notes.
- Review and process employee benefit/ travel expenses claims.
- Review and process Costco warehouse/depot expenses and take necessary action.
- Chase missing supplier invoices and take necessary action to pay invoices on time.
- Perform end to end supplier statement reconciliation monthly to identify and analyze variances, communicate with external and internal stakeholders, and take appropriate action to resolve discrepancies to pay supplier invoices on time.
- Analyze freight and duty suppliers’ statements monthly to resolve discrepancies to make on time supplier payments.
- Review and analyze AP aged items monthly and take necessary action.
- Liaising with suppliers on a regular basis to keep supplier account up to date with no aging items.
- Review invoices paid from bank vs amount booked into GL daily to assist with bank reconciliation. Follow up and resolve outstanding items on the bank reconciliations.
- Monthly GST review to ensure it is accurate and take necessary action.
- Assist in other areas of the Accounts Payable function as required to achieve team's KPI.
Abilities and talents recommended for job success:
- Tertiary degree in accounting preferred.
- 3-5 years of Accounts Payable experience with exposure to vendor statement reconciliation is preferred.
- Strong attention to details and ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division fast and accurately.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Strong MS Excel skills. (V-Lookups and Pivot tables)
- Must have a strong work ethic and display a strong sense of urgency.
- Display a positive “can do” attitude.
- Resilience and perseverance.
- Ability to take responsibility for one’s own performance, be able to sets goals and expectations and is able to report on progress.
- Effective verbal and written communication.
- Ability to interact with employees and vendors in a professional manner.
- Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness.
Available to the successful candidate
- Competitive & Rewarding salary;
- Strong learning ground to enhance your AP skills;
- Fast and dynamic team environment;
Other Requirements
- Satisfactory Criminal Record Check