Description:
About the Team
The Property Unit is responsible for the planning, development, space management, maintenance and operations of the University’s property resources in order to achieve the most efficient use of those resources to best meet the University’s teaching, research and community service requirements.
The Director, Property, is responsible for the overall strategy and management of campus real estate. The Property Unit supports and facilitates the safe, sustainable, and efficient operation of campus infrastructure.
About the Role
The Administration Officer contributes to the efficient operation of the Property Unit by providing efficient administrative support across the Unit reporting to the EA for the Director and liaising closely with the Property Unit Leadership team.
The role provides support across a diverse range of activities including general, financial and operational administration. The position is expected to be customer oriented and deliver quality administration services with maximum effectiveness.
If successful for the role, your responsibilities will include:
- Manage communication proactively to enhance the Director’s and Team Leaders’ working relationships with members of the university community and external parties including answering or redirecting enquiries and preparing draft correspondence and forms.
- Provide diary management and meeting coordination services including the coordination of schedules, ensuring meeting information is available and complete, organizing meeting papers, minutes and coordinating action items.
- Provide support to recruitment activities within the Unit, including interview scheduling, documentation and recruitment administration as required.
- Manage travel arrangements in line with University policies and procedures. Ensure efficient, reliable, safe and cost-effective travel bookings, accommodation, visa and travel acquittals.
- Develop, implement and maintain processes, procedures and systems to enable the efficient administration of tasks.
- Coordinate training events and workshops including preparing PowerPoint slides and notetaking support.
With examples, please outline in within your Cover Letter, how you meet the following six key selection criteria points:
- Highly developed interpersonal, verbal and written communication skills including the demonstrated ability to develop collaborative relationships with colleagues and client groups.
- Demonstrated ability to be self-motivated, exercise appropriate judgment and initiative and to be adaptable to changing circumstances.
- Demonstrated well developed time management and organisational skills.
- Ability to work independently or as part of a team being proactive in the execution of duties
- High level knowledge of the use of relevant Microsoft Office applications
- Completion of a diploma or higher qualification in a relevant area with relevant work experience OR an equivalent combination of relevant experience and/or education/training in providing support.
Remuneration & Benefits
Base Salary Range: $80,044 to $91,570 pa (HEW 5)
This role attracts 17% superannuation (pension) in addition to the base salary.
UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities.
This position is full time and appointment will be made on a continuing basis.
How to Apply
In addition to your CV, you are also required to address only the above six (6) criteria in your submission in your Cover Letter.
Only those applications submitted via the UTS online recruitment system will be accepted.
As you will be unable to save your application once started, please have all required documents and information available prior to commencing.
Please ensure that the file name for each document submitted includes IRC279141 and your name.
Specific enquiries or issues with your application may be directed to the UTS Recruitment Team via recruitment@uts.edu.au.
Closing Date: Monday 22nd of April 2024 at 11:59pm (AEST)
Applicants must have current and valid work rights in Australia.
Accessibility
UTS Recruitment care about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all.
In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitment@uts.edu.au for assistance.
UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we were among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines.
We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.