Description:
We are a dynamic group operating within the Property | Real Estate | Education | Construction | Accounting | Finance sectors, seeking an energetic and organised Executive Assistant to support our General Manager. Our businesses thrive on innovation, excellence, and expansion, making this role pivotal in our continued success. The ideal candidate will embody our values of leadership, efficiency, and proactive growth, contributing significantly to our diverse and forward-thinking team environment.
Key Responsibilities:
- Efficiently manage the General Manager's schedule, ensuring optimal time management and productivity.
- Handle all forms of correspondence with discretion and professionalism.
- Perform ad hoc tasks and projects with a keen eye for detail and efficiency.
- Oversee and compile reports from various team leads, ensuring the General Manager is well-informed on all fronts.
- Play a crucial role in business expansion initiatives, demonstrating leadership and strategic thinking.
- Facilitate and manage travel arrangements, ensuring seamless planning and execution.
- Act as a central point of communication between the General Manager and other teams, fostering effective collaboration.
- Assist in developing strategic plans for business growth and efficiency improvements. Participate in meetings, provide research, and prepare presentations to support decision-making processes.
- Oversee specific projects from inception to completion, coordinating between different teams, managing timelines, and ensuring deliverables meet quality standards.
- Act as a liaison between the General Manager and other key stakeholders, including clients, partners, and investors. This could involve scheduling meetings, preparing briefs, and ensuring follow-up actions are taken.
- Assist with budget preparation, expense tracking, and financial reporting. Manage invoices and payments, ensuring financial operations run smoothly.
- Support HR-related tasks such as coordinating recruitment processes, organising onboarding for new hires, and maintaining employee records.
- Organise and manage corporate events, such as team-building activities, corporate retreats, and industry networking events, ensuring they align with company culture and objectives.
- Draft and distribute internal communications, such as newsletters, company updates, and announcements, to keep staff informed and engaged.
- Assist in developing and implementing office policies and procedures to improve efficiency and ensure compliance with industry regulations.
- Conduct research on market trends, competitor analysis, and new business opportunities to support strategic decision-making.
- Oversee the management of key client accounts, ensuring high levels of customer satisfaction and engagement.
- Provide personal assistance to the General Manager as required, which could include personal errands or managing personal appointments, to ensure their focus remains on critical business activities.
- Assist in the evaluation and implementation of new business technologies, such as CRM systems, project management tools, or communication platforms, to enhance operational efficiency.
Skills and Qualifications:
- Exceptional organisational and time-management skills.
- Strong leadership abilities and excellent communication skills.
- High energy, outgoing, and proactive work style.
- Previous experience in a similar role is advantageous but not required.
- Proficiency in standard office software and technology.
Personality Traits:
- Outgoing and energetic, with a positive outlook and approach to challenges.
- A natural leader who can inspire and motivate team members.
- Adaptable, with the ability to thrive in a fast-paced and evolving environment.
Work Hours:
- Flexible work hours, with the requirement to be on-site in Parramatta from Monday to Friday.
Compensation and Benefits:
- Competitive salary, commensurate with experience and qualifications.
- Additional benefits include travel reimbursement, work from home days, performance bonuses, health and wellness programs.
Application Process:
Interested candidates are invited to submit their resume. Shortlisted candidates will be contacted for a face-to-face interview.
Job Type: Full-time
Salary: $60,000.00 – $75,000.00 per year
Benefits:
- Professional development assistance
- Travel reimbursement
Schedule:
- 8 hour shift
Supplemental pay types:
- Performance bonus
Work Authorisation:
- Australia (Required)
Work Location: In person
Expected Start Date: 15/04/2024