Description:
- Employment Type: Full Time, Fixed Term to 31st December 2024 (35-hour week)
- Remuneration: Level 6 position ($96,960 - $103,434 + 17% Superannuation)
- Location: Kensington, NSW (Hybrid Flexible Working available from home and on campus)
- Enjoy a career that makes a difference by collaborating & learning from the best
Why Your Role Matters:
An Executive Assistant provides proactive business support to the Director AGSM and Deputy Dean and the Director, AGSM Executive Education in AGSM, UNSW Business School. The position will ensure that administrative matters are actively prioritised, handled efficiently and that activities are managed to enable the leadership team to make the most effective use of their time and resources. The role reports to the Director AGSM and Deputy Dean and the Director, AGSM Executive Education in AGSM, UNSW Business School and has no direct reports.
Accountabilities:
(please review the Position Description for a full list of Accountabilities)
- Proactively provide executive support and administrative assistance, whilst exercising discretion, initiative and confidentiality at all times.
- Complex diary management and the prioritisation of competing priorities for both roles.
- Email management; including monitoring and prioritising emails and assisting with the preparation of responses.
- Document Management: collate pre-reading materials, assist in the review of papers to ensure any items the roles of the Director AGSM and Deputy Dean and the Director, AGSM Executive Education are accountable for are prioritised and actioned in a timely manner.
- Draft correspondence, including briefing notes, documents, reports and presentations.
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests, filtering correspondence and prioritising urgent and often sensitive matters on behalf of both the Director AGSM and Deputy Dean and the Director, AGSM Executive Education.
- Facilitate and plan meetings, including compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
- Provide an effective link that helps maintain positive working relationships between the direct reports and all key internal and external stakeholders, managing all interactions with professionalism, tact and discretion.
- Coordinate any travel and associated requirements in accordance with the University's policies and procedures.
Skills and Experience:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
(please review the Position Description for a full list of Skills and Experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Demonstrated superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Demonstrated high level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
- Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
- Proven experience with complex diary management and high attention to detail.
- Demonstrated ability to work under pressure with sensitive and confidential matters, working with a high degree of confidentiality and integrity, and the ability to work flexible hours, as required.
- Demonstrated ability to apply, interpret, advise on and develop protocols, procedures, guidelines and administrative systems.
- Demonstrated ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
- Demonstrated experience in the coordination of meetings, oversee agenda development and capacity to effectively minute meetings.
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
How to Apply:
Submit both a Cover Letter and CV online via the UNSW Job Board before Wednesday 17th April 2024 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages). A copy of the full PD: Position Description - Executive Assistant.pdf
Get in Touch:
If your question is specific about the role, please contact Nick Wailes at n.wailes@unsw.edu.au.
If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at a.hamoud@unsw.edu.au
Please note, any applications sent to the contacts above will not be accepted.
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.