Description:
- Join our dynamic and rapidly expanding team as we embark on an exciting journey of organisational growth and innovation, working towards our vision of becoming Australia’s Port for the Future.
- Work on meaningful initiatives that will help create prosperity for the North Queensland’s communities.
- Enjoy an environment that provides attractive benefits including flexibility, true work-life balance and generous opportunities for professional development.
About the Port
The Port of Townsville Limited (the Port) has been actively shaping the future of Townsville and North Queensland for 160 years.
Today, we are Australia’s largest port for zinc, lead, copper, sugar and fertiliser. Additionally, we handle more motor vehicles and containerised goods than any other port in Northern Australia. The goods that flow through our ports are grown, mined, manufactured and used to better the lives of more than 800,000 people across a vast catchment area, spanning from Hinchinbrook to the Burdekin and west to Mount Isa.
On average, more than 7.5 million tonnes of goods, worth more than $11.4 billion, cross our wharves each year. Thanks to our customers, we are one of the country’s most diverse ports, linking more than 30 different commodities to 130 ports in 44 countries.
The Townsville port is also an increasingly strategic forward mounting location in Australia’s Defence capabilities, as well as an important tourism enabler due to its modern dedicated cruise ship terminal.
Working with us
The Port of Townsville is expanding its team of passionate and innovative professionals as we undergo a period of significant and sustainable growth.
We are currently undertaking the biggest port expansion in our history, trade volumes are expected to triple by 2050 as new projects in rare earth, critical minerals and renewable energy come to realisation and demand for Defence and cruise shipping capacity is rapidly increasing.
In the coming years we will be challenged to continue to deliver highly competitive day to day port operations, drive improvements in sustainability across all areas of the business and deliver major capital works projects that will ensure our capacity to facilitate the trade demands of the future.
We are currently looking for exceptional talent to join our team as we embark on this journey. Are you a proactive and ambitious individual with a passion for making a real impact? This is your chance to be part of a collaborative and forward-thinking environment where your ideas and contributions will be valued.
The Port provides a supportive workplace culture that is committed to improving diversity and fostering inclusivity. With a strong focus on nurturing growth and continuous learning, you'll have the resources and guidance to excel in your role and beyond.
About the role and you
The Administration Officer provides administrative support to ensure the efficient and effective functioning of the relevant department.
- Filing, record keeping and document control assistance for the department as required, , ensuring appropriate confidentiality and accessibility.
- Organise and manage appointments, meetings, and events for department members and coordinate logistics for meetings and ensure necessary resources are available.
- Provide administrative support for a range of internal committees, including coordinating meetings, drafting agendas, minute-taking and compiling presentations as required and assist in preparing and presentations as required. These committees include but are not limited to the Planning & Development Committee and Project Steering Committees.
- Prepare and edit documents, correspondence and presentations as needed, including generating reports and extracting data for analysis purposes.
- Assist with preparing the corporate reporting requirements including risk registers, business unit plans, budgets and corporate reports for the Department and associated Business Units. This includes the weekly preparation and communication of the Operating Rhythm calendar and working with Business Unit Managers to ensure the timely delivery of reports for the General Manager, CEO and Board.
- Assist with financial, forecasting, budgeting and minor contract claims for the Department including:
- Participating in stock takes of equipment and assets
- Raising purchase orders and contracts in TechOne
- Entering and close out tasks in TechOne for Infrastructure & Environment forecast and budget items each financial year
- Monitor financial transactions and provide comparisons to budget.
- Provide general administrative support in general goods and services purchasing, receipting and credit card reconciliation of expenses as required.
- Coordinate travel arrangements and accommodation as required.
- Work collaboratively with department members to achieve common goals and objectives and participate in team meetings and contribute to departmental initiatives, including identifying and contributing to business efficiencies and improvement opportunities.
- Assist in special projects and tasks as assigned by the Supervisor.
- Any other duties as directed by the Supervisor.
Experience you’ll need
To be successful in the role, you will require:
- Current C class Driver’s Licence.
- National police check.
- Demonstrated experience in a business administration or support role.
- Strong organisational and coordination skills including ability to manage competing priorities and demands without affecting quality of service delivery.
- Excellent communication skills (both verbal and written) with the ability to build effective working relationships and ability to work in a team environment.
- Demonstrated problem-solving skills, self-motivation, time management and scheduling skills and a high degree of attention to detail.
- Advanced skills in Microsoft Office suite.
- Demonstrated experience working with enterprise software systems such as Technology One, Oracle or similar.
https://www.livenorthqueensland.com.au/
Further details and requirements for the position can be found in the Position Description on our website.
Application process
- Click apply and follow the prompts
- Attach your current resume and a cover letter to your application
- Applications close 11pm Sunday, 26 May 2024
- For enquiries, please contact peopleandculture@townsville-port.com.au , noting that applications must be submitted via our recruitment site - email applications will not be accepted.
At the Port of Townsville, we value and celebrate the diversity of our community and recognise that it enriches our workplace. We strongly encourage applicants from all backgrounds to come forward, confident that you will be met with respect and consideration. We are committed to ensuring our working environment is safe and welcoming.
If you are an applicant who faces challenges due to cultural barriers or disabilities, please know that we are here to support you throughout the application process. We strive to create a welcoming and accessible recruitment experience for all candidates, and we encourage you to approach us if you require any assistance or accommodations.
Together, let's build a workforce that thrives on inclusivity and embraces the strengths that everyone brings to our team.