Program Support Officer - Finance Support - Business Support Services

Description:

About Us
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Opportunity
As a part of the team you will be required to advise and add value to the administration of infrastructure functions and activities from a financial and budget management perspective, as well as contribute to a variety of other finance projects and functions specifically supporting our Priority Programs Project, to deliver timely, accurate and high-quality solutions and outcomes for clients. You will also continue to build the service capability and credibility of the Infrastructure Finance team.
About the Role
Responsibilities include:

* Prepare purchase orders in SAP and provide purchasing advice in accordance with Department or State Purchasing Policy and Procedures to internal customers
* Process invoices for payment in accordance with internal controls and Departmental financial policy and procedure
* Prepare documents, settlement rules and journals to settle project costs to financial assets in line with Departmental financial and asset accounting policy and procedures
* Assist with the processing of the weekly Capital Works in Progress (CWIP) report and the various tasks linked to that report
* Assist in the preparation and settlement of various grant payments to schools
* Assist in the preparation of financial information, for reports, briefing materials, correspondence and division specific support documents and templates
* Investigate, provide financial information, and advice on infrastructure, planning and asset management issues, projects and programs to colleagues, team leaders, internal and external clients and stakeholders
* Collaborate with other teams across the Division to provide holistic support services and promote effective use of departmental facilities and resources delivered within budget and to expected departmental service standards
* Be responsible for monitoring and controlling your own workload, taking responsibility for allocating and reallocating tasks and working closely with colleagues to deliver on competing demands
* Undertake other finance and administrative duties as determined by the Team Leader and Manager

About you
The ideal applicant will possess the following knowledge, skills, experience and personal attributes:

* Experience in financial processing in a corporate environment for example purchase order creation and editing, goods receipting and invoice processing
* Knowledge or ability to acquire knowledge of relevant legislation and directives, best practice and ability to quickly interpret relevant policies and procedures
* Understanding and knowledge of budget forecasts, reports and accruals to ensure budgets are credible and useful in achieving infrastructure outcomes
* Ability to cultivate productive working relationships at all levels of the organisation, including good written and verbal communication skills
* Strong Excel skills and experience in corporate accounting software (e.g. SAP)
* Ability to assist other team members and respect diverse perspectives
* Dedication to customer service and continuous business improvement

Please refer to the attached role description for any mandatory requirements for this position.
To Apply

* Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
* Attach a maximum 1-page response outlining your skills and abilities relevant to the role. You can use the 'your role' section as a guide.
* Answer the questionnaire providing your preference to full-time or part-time (it will open after you have clicked apply and entered your personal details).

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).