Description:
The Sport Coordinator is one of eight team members responsible for the effective planning and delivery of the UniSport Nationals. The UniSport Nationals is the organisation’s major annual multisport event, taking place in Canberra from 7-13 September 2024. Comprising of over 30 different sporting competitions, the Nationals plays host to over 6,500 student-athletes competing over one week of sporting competition.
The role is responsible for the coordination of all sport components for the UniSport Nationals event. In conjunction with the National Event Manager-Sport, develop strategies that compliment current procedure to ensure that the Nationals are delivered in a professional manner and in accordance with the operational plan. This role may also be required to support the sport components associated with National Championship events prior to Nationals.
Key responsibilities
- Planning and Administration
Coordinate the sport program, including but not limited to:- Responsible for the implementation of all sport requirements outlined in the event operations plan
- Undertake event briefings, training sessions and updates to relevant staff during event delivery
- Maintain clear and accurate administrative records of event’s sport requirements
- Update required sport event information to the website
- Contribute to the review and evaluation process of the Nationals
- Prepare a post-event report on the organisation and delivery of the sport components of the event with recommendations for future events
- As directed by the National Event Manager-Sport, liaise with relevant national, state and local sporting organisations, UniSport members, UniSport staff, key stakeholders, service providers and the public on issues pertinent to the effective and efficient delivery of the event
- Financial
- Monitor and maintain accurate records of all sport areas of the event budget
- Carry out all appropriate quoting processes for event sport suppliers
- Ensure all financial procedures are implemented effectively
- Sport
- Liaise with the National Events Manager - Sport regarding specific requirements and standards from national and state sporting bodies for each competition
- In conjunction with the National Events Manager - Sport, coordinate sport scheduling, draw scheduling, draw production and results process
- Contribute to review of sport guidelines and event processes
- Coordinate the procurement of all sports equipment required for each competition
- Contribute to the planning, recruitment and appointment of appropriate sports medicine services for each competition
- Develop key resources including competition manager handbooks and sport boxes for use during the event
- Sport workforce
- With the support of the National Events Manager-Sport, and UniSport’s HR staff:
- Appoint and manage communications with competition management teams
- Oversee and provide direction to up to three volunteer sport event interns through the planning, delivery, and wrap-up phases of the events
- Lead a team of up to six Sport Liaison Officers (staff) pre, during and after the event
- Ensure all appropriate UniSport human resource management policies and procedures are implemented
- Facilitate a positive and productive teamwork environment and provide leadership to the personnel within the assigned key functional areas of the event
- Collaborating with other UniSport business areas
- Maintain contacts, activities, and other actions within the UniSport CRM as it relates to the Nationals sport program
- Assist with and contribute to special projects or other UniSport business as required from time to time
- As required, represent the organisation in an official capacity at various functions, gatherings, meetings, and conferences as well as on approved/relevant committees or working groups
- Any other duties as directed by the National Events Manager - Sport
Personal attributes
We are looking for a sports enthusiast who:
- Is a driven individual with the ability to work autonomously and achieve results
- Has strong written and verbal communication skills
- Has an understanding of sport competition coordination
- Is collaborative, logical, and proactive
- Is flexible and able to easily adapt to a changing work environment
- Enjoys being part of a small team and actively contributes to the building of a positive workplace culture
Selection criteria
Applicants should ensure that their application provides specific detail on how they meet the following selection criteria. All applicants will be assessed against these key areas.
As a guide, each selection criteria address should be addressed in no more than half a page.
In your application, tell us:
- Your experience in relation to planning and/or delivering a sport competition, ideally within a multisport event
- Your knowledge of and experience of working to project plans with designated timelines and key milestones.
- Your ability to handle multiple tasks across numerous projects with differing timelines. Please provide examples.
- Outline your experience in managing stakeholder relationships and maintaining a high standard of communication.