Executive Assistant

Description:

About The Company

At the forefront of the financial industry, this client is one of the world’s largest global investment firms, committed to delivering investment solutions and superior financial outcomes for clients worldwide. With a global presence, local expertise, and a culture of innovation and collaboration, they are shaping the future of finance.

About The Role

Joining the Global Business Administration team as an Executive Assistant , you will provide vital administrative support to 3 executive members of the APAC leadership team. The ideal candidate will be a strategic partner, adept at managing priorities, coordinating schedules, and facilitating seamless communication between executives and their respective teams.

Duties

• Manage daily calendars for multiple executives, prioritising conflicting needs and handling matters proactively.
• Coordinate global multi-party meetings and conference calls, including scheduling, agenda preparation, and logistics.
• Arrange travel (domestic and international), producing itineraries and coordinating meeting schedules.
• Facilitate smooth communication between executives and department heads.
• Prepare and edit documents and presentations with attention to detail and accuracy.
• Assist with general administrative tasks, including research, correspondence, and event coordination.
• Provide support to the Company Secretary, including board and committee meeting logistics, documentation management, and minute taking.
• Execute tasks to maintain an organised and efficient workflow, ensuring compliance with company policies and procedures.
  
  

Skills & Experience

• Proven experience providing administrative support to senior management in a corporate environment.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• High level of discretion, confidentiality, and judgment, particularly in handling sensitive information.
• Exceptional written and verbal communication abilities.
• Proficiency with MS Office Suite, Concur, Serk, Salesforce, MS Dynamics or similar.
  
  

Benefits

• 12-month maternity leave contract with potential for further extension
• $90,000 - $100,000 + super and bonus
• Hybrid work options for a healthy work-life balance.
• Additional company benefits in reward for your hard work
• Opportunity with a well-regarded financial services firm
  
  

Joining the team means becoming part of a passionate and supportive community dedicated to serving clients and investors with integrity and innovation.

Essential Requirements

Applicants must be permanent residents or Australian citizens and will undergo a criminal record check.

If you are passionate about supporting senior executives and thrive in a collaborative environment, we want to hear from you! To apply, please submit your resume via the " APPLY " link today!