Executive Services Officer - North Queensland Region, Townsville Office

Description:

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About the Role
Responsibilities include, but are not limited to:

* Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
* Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
* Coordinate and organise travel and accommodation.
* Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
* Assist in preparation and monitoring of budgets, and administer ordering and payment procedures.
* Use spreadsheets and databases such as administration, human resources, the TSS (The Solution Series) system, and the financial management Systems Applications Products (SAP) system, to process information and produce reports.
* Provide advice and training in records management to other personnel.

How to Apply

* Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
* A 2-pg written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.