Department Administration Assistant

Description:

PRIMARY DETAIL

THE ROLE

• Salary Package: from $74,062 to $79,823 per annum (HEW Level 4), plus 17% superannuation and annual leave loading

• Appointment Type: Part-time (3 days a week), Continuing

• Location: Macquarie University, Wallumattagal Campus, North Ryde

The Role

The Department of Linguistics is currently seeking an Administration Assistant. The successful candidate will provide operational and administrative support and contribute to the improvement of operational effectiveness across the Department.

Key Accountabilities

Reporting to the Department Operations Manager, you will:

• Provide general administrative support to staff including facilities management, office and IT equipment and website enquiries.

• Provide administrative support for logistics, room bookings, travel, material preparation and/ or other administrative activities.

• Undertake transactional administrative and financial activities across the full scope of department functions. This includes supporting purchasing, invoice payments and reimbursements.

• Coordinate and participate in department committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.

• Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.

• Respond to, or appropriately escalate, queries about the department and its activities.

• Support the appointment and onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.

• Provide event coordination and administration support for Department events.

• Provide administrative support and work with relevant stakeholders to update and maintain websites and SharePoint sites as required.

• Assist with the implementation of improvements to administrative systems, processes and procedures as required.

• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.

• Perform any other duties as required and appropriate for this classification.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated and proactive self-starter who works well in a complex environment and has a passion for customer service. You will have intermediate skills in Microsoft office and a range of database management systems and applications.

About Us

The Department of Linguistics is well known nationally and internationally for our cutting-edge research in the fields of hearing research, language processing, child language acquisition, professional communication, indigenous languages and adult language learning. We are ranked at number 27 in the world in the QS Rankings, and in the top 3 linguistics departments in Australia .

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualification and/ or equivalent experience

• Excellent attention to detail and a high level of accuracy

• Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines

• Demonstrated experience in providing general administration in a complex environment, preferably in higher education

• Proven ability to coordinate multiple activities with minimal supervision while delivering to tight time frames

• Ability to work autonomously and collaborate with other teams

• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders

• Intermediate computer skills including Microsoft office and a range of database management systems and applications

Enquiries: Bettie Ha, Department Operations Manager on bettie.ha@mq.edu.au

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

Diversity and Inclusion

Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.