Administration Coordinator, School of Medicine

Description:

Description

Administrative Coordinator, School of Medicine Darlinghurst Campus Level 6, Full time Continuing role

• Rewarding opportunity to work in the School of Medicine
• Lead a team of administrative staff
• $96,577 - $104,553 pa + 13.75% super

ABOUT THE UNIVERSITY The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales. ABOUT THE ROLE You will lead an effective administration team and will perform a variety of high level administrative duties to support the School in the areas of teaching, learning and research. Key Responsibilities

• Provide leadership and direction to administrative staff and provide on the job training and advice to staff.
• Provide a high level administrative function within School ensuring effective and efficient administrative and project support
• Create a range of high level documents including various correspondence, presentations and reports for internal and external stakeholders
• Provide financial and HR support and advice and ensure budget expenditure is monitored and reported
• Provide excellent customer service to students and University stakeholders
• Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation
• Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication
• Continuous improvement delivery by reviewing, developing, and implementing enhanced administrative systems and processes
• Coordinate timetabling and scheduling for School by collaborating effectively with university staff
• Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the School.

ABOUT YOU

• A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training
• Supervise and lead nominated administrative staff.
• Proven administration leadership experience in a busy, fluid environment (higher education experience highly regarded)
• Experience in a financial role including experience in procurement and financial processes
• Experience in servicing and attending committee meetings
• Strong understanding of administrative policies and procedures and the ability to interpret and apply them
• Demonstrated success in the delivery of quality customer service
• Excellent written and verbal communication skills, and the ability to interact effectively with a diverse range of people
• Demonstrated skills in strategic and project management and the ability to meet competing deadlines
• Excellent computer skills including email, internet, MS Office (inc SharePoint) and student administration systems and the ability to learn and implement new systems
• Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.

BENEFITS

• Support key leadership staff (eg. Deputy National Head of School, National Head of School and Faculty Manager).
• Training and development opportunities with the University
• Centrally located in Darlinghurst

CONTACT US For enquiries about the role or to request a copy of the Position Description, please contact Janette Tam, Talent Acquisition Partner at [email protected] HOW TO APPLY Please apply online with a resume and cover letter outlining your suitability for the role. Applications close 30 April 2024 Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.