Program Leader Strategic Projects (V24/9260)

Description:

Reporting to the Manager Project Delivery, the Program Leader - Strategic Projects will
lead a team tasked with deliverying several high profile and complex capital works projects
across the Local Government Area.

An essential aspect of the position is senior level project management and the ability to
coordinate both internal and external project stakeholders to ensure projects achieve
the desired objectives, within anticipated budgets and to agreed programs

Key indicators of success will be the delivery of the Western Sydney Infrastructure Grant
Program and other complex major projects to meet on time and on budget targets,
delivering project quality, adhering to work health and safety policies and procedures,
undertaking regular and adhoc communication/consultation and managing project and
program risk throughout the program lifecycle.

RELATIONSHIPS

Reports to (Position Title) : Manager Project Delivery

Report to (Position Number) : T00540

Staff Responsibility: 6 - 8

Key Internal Relationships: Chief Executive Officer and members of the
Executive Leadership Team (ELT)
Director, Infrastruce and Project Delivery
Project Management Office (PMO) Service
Managers (organisation wide)
Program Leaders (organisation wide)
Councillors and Mayor
Other internal stakeholders as required (eg
finance, HR)

Key External Relationships: Consultants and contractors
Stakeholders
Residents & Ratepayers

User, business and community groups such as
Chambers of Commerce & Village Associations
Other Local Governmenet / Councils
Federal and State Government Departments &
Agencies

KEY RESPONSIBILITIES

• Lead, plan and manage high profile capital works programs and projects, employing

best practice project management and delivery methodologies and ensuring effective
and appropriate stakeholder engagement and management,

• Oversee the development of project tender and quotation documentation and

assessment in accordance with s55 of the Local Government Act 1993 and Council’s
policies to ensure best value for money procurement;

• Ensure contractors and consultants are actively managed through strict adherence to

contract documentation and project management processes;

• Develop and present regular reports to the Manager Program Delivery advising of

risks, issues, program and budget management, and related business papers for
Council meetings;

• Provide technical advice and support to work teams,

• Mentoring and coaching staff for career and professional development

• Look to continuously improve the outcome delivered by the team to internal

stakeholders and the community in line with Council’s vision, mission and values;

• Facilitate ‘Risk Management’ and ‘Lessons Learnt’ workshops with a broad range of

internal and external stakeholders;

Guiding Principles (mandatory section do not delete)

• We act as one organisation responding to the changing needs of our LGA and

community

• We are strategy led, driven by our Community Strategic Plan with clear priorities and

focus

• We are service focused & we continuously improve service provision and provide

excellent customer service

• We collaborate and work together to achieve our outcomes

• We ensure safety and well-being is at the centre of our organisation, operations and

culture

• We are a financially sustainable organisation, living within our means, ensuring best

value resource allocation

These Guidelines complement the Council’s adopted Values of: Work Together; Work
Safe Home safe; Service Excellence; Value for Money; Trust and Respect; and,
Supporting Community.

Workplace Health & Safety (mandatory section do not delete)

Ensure compliance with WHS obligations and responsibilities as outlined in Councils
policies and procedures and under the relevant WHS legislation. These include but are
not limited to: identifying potentially unsafe situations or work practices and notifying your
Supervisor or Manager (or the Health, Safety Manager/Area Safety Representative);
never performing a task that you believe is dangerous or for which you do not have the
experience, or have not received appropriate instructions and training or where the correct

equipment to carry out the task safely is not available; always work in a safe manner and
in accordance with safety instructions, where applicable; use the work equipment supplied
for the job, in accordance with the manufacturer's instructions), and any personal
protective equipment, which the Council deems necessary and has provided; be safety
aware and report any actions to your line manager which will assist the Council to meet
its legal workplace health and safety obligations.

You have the right to cease or direct cessation of unsafe work. In addition, you are required
at all times to comply with Councils Asbestos Management Plan and Policy.

Compliance & Risk

You are responsible for ensuring that you conduct your risk management responsibilities
as described in council's Enterprise Risk Management (ERM) Policy and Procedure (the
ERM Framework) with the goal of ensuring that potential issues are identified and reported
in a timely manner. In undertaking your work should you identify contaminated land or
potentially contaminated land, including but not limited to asbestos contamination you are
required to notify your supervisor immediately.

COMMUNICATION

The position communicates on a daily basis with a wide range of people both internally and
externally, including other Council’s service areas, Project Management Office (PMO),
and Communications Team. This includes communication at all levels within the
Directorate and across Council, and contact with the community, stakeholders and
partners. It also includes engagement and briefings with Council, government agencies
and businesses.

This position requires a high level of written and oral communication skills including but
not limited to development of project related Council reports, memos, monthly reports to
other Government funding organisations, project reports, letters, project management
tracking spreadsheets and a range of other correspondence.

JUDGEMENT & PROBLEM SOLVING

• Effective interpersonal skills to resolve conflict, and to persuade and influence others,

including stakeholders within the Service, Directorate and Organisation to achieve
results

• Sound judgement and high-level problem solving skills. These skills will need to be

applied in dealing with complex issues associated with the identified project areas;

• A strong ability to make prompt, well informed and considered decisions whilst

managing and delivering a number of concurrent tasks with Council’s policies and
processes and the general regulatory/legislative framework;

• A sound ability to formulate and structure ideas and plans and translate such into

advice to the Manager Program Delivery on matters of a technical, financial,
procurement, contract management, project management, risk management and
business practice, as related to the Service;

• The ability to resolve complex and diverse operational and resource management,

quality assurance, and risk issues.

AUTHORITY

• Approve expenditure upto $50,000 inc GST in accordance with Council’s Policy

• Ensure that designs adhere to regulatory requirements and relevant Australian

Standards;

• Ensure all regulatory approvals are in place prior to the commencement of works

onsite;

• Ensure all works comply with the necessary regulatory approvals.

• Ensure team adherence to processes, policies and delegatory levels.
  

SKILL, EXPERIENCE, QUALIFICATIONS & BEHAVIOURAL COMPETENCIES

ESSENTIAL

• Previous experience in the management of multiple design and construction

projects with a proven track record of successful delivery;

• Demonstrated ability to identify, critically analyse, formulate and deliver solutions to a

range of project management challenges as they arise;

• Demonstrated communication and representation skills, including the ability to

effectively engage with a range of internal and external stakeholders including
contractors, consultants, community and interest groups;

• Demonstrated experience in contract management (AS4000, etc) of large and minor

values

• Demonstrated experience and ability in the development of Request for Quote (RFQ)

and Request for Tender (RFT) documentation & procurement activites for consultants
and contractors (ideally in a government environment)

• Experience in working with quantity surveyors, planners, design consultants,

construction contractors

• Experience in the development of project costing plans, program budget preparation,

monitoring and reporting against program, budget, scope and project objectives

• Experience in leading, guideing and coaching a team responsible for project

development and delivery

• A detailed understanding of hazardous materials and contaminated sites and how to

effectively manage these sites in relation to the Work Health and Safety Act, Council
policies and guidelines to ensure the safety of the community, council contractors and
council employees.

DESIRABLE

• Demonstrated experience in community engagement and working with public or

community groups in the development of designs for public facilities;

• Understanding of local government regulatory framework requirements;

• Qualifications in a project related discipline such as Civil Engineering or

Architecture.

REQUIRED QUALIFICATIONS

• Tertiary qualifications in (construction) project management and or significant senior

project management experience in the management of construction projects.

• NSW Construction White Card https://www.safework.nsw.gov.au/licences-and-

registrations/white-cards

• Current Class 1A Drivers Licence