Description:
Global design firm seeks Financial Project Administrator to oversee project progress, investigate variances, and manage billings effectively.Our client, a design firm with over a century of experience in the Australian and global markets, is currently undergoing significant growth and is seeking a financial project administrator to join their team on a permanent basis, with the flexibility of working from home for 1-2 days per week.
The primary responsibility of this role is to support the Finance Business Partner, who is based in Melbourne, although this position will be situated within the Brisbane Office team.
The role encompasses a variety of tasks including daily cash collections, monitoring billing information for each studio, ensuring timely updates to project information in Deltek Vantagepoint, fee forecasting, and managing invoicing during the third week of the month and month-end.
Key responsibilities include:
- Collaborating with billing managers to oversee the monthly billing process.
- Recording all billings accurately in the designated accounting system.
- Updating billing forecasts in coordination with billing managers
- Recording and allocating billings in the accounting system, including daily cash receipts.
- Generating debtors reports and communicating outstanding balances to billing managers.
- Assisting billing managers in debt recovery efforts, particularly for overdue accounts.
- Setting up projects and phases in the system and maintaining related records such as contracts and change orders.
- Conducting project reconciliations and reviewing project profitability.
- Investigating project variances and preparing variance reports for management.
- Closing project accounts upon completion.
- Cultivating strong working relationships with key stakeholders to ensure accurate and up-to-date project accounting.
- Recognizing revenue based on contract terms and reconciling it to the sub-ledger.
- Maintaining the Work In Progress (WIP) ledger.
- Reconciling project contracts with the accounting system.
- Applying accounting standards to recognize revenue and recording it in the accounting system.
The ideal candidate will have a minimum of 3 years of relevant experience, demonstrating resilience, independence, and the ability to efficiently manage tasks in a busy environment. Proactive behavior, flexibility to embrace changes, and a thorough understanding of project implications are highly valued attributes. Excellent communication skills, both verbal and written, are essential due to frequent engagement with project managers.
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