Description:
Objective:
The office administrator manages the daily operations for Pearl Home Care Central Coast – Erina office. The role objectives include managing accounts payable and receivable, reconciling client statements, managing budgets, managing payroll, and overseeing administrative tasks such as scheduling, processing forms and assisting Care Co-Ordinator with administrative duties when required.
The primary goal is to ensure that the organisation's financial operations run smoothly and efficiently while managing the day-to-day administrative tasks necessary for the organisation to function effectively.
Key Tasks for the Core Responsibility:
Business Management-
Responsible for ensuring that the office runs smoothly and efficiently. This includes managing administrative tasks, such as scheduling and communication, as well as ensuring that office resources, such as supplies and equipment, are available and in good working condition. Responsible for managing information within the organisation. This includes tasks such as managing databases, maintaining records, and ensuring that information is accurate and up to date. Responsible for managing clients HCP and NDIS statements. This includes tasks such as managing accounts payable and receivable (entering invoices, calculating statements, etc), reconciling bank accounts, and preparing reports.
Business Development –
Provide sales support by assisting Care Co-ordinator and Client Relations Manager with new client On-Boarding process, including managing contracts, and coordinating with internal departments to ensure consumer’s needs are met. Identify and implement process improvements to increase efficiency and effectiveness across the organization.
Operations-
Managing resources such as staff, equipment, and supplies to ensure efficient operations. Managing workflows, including the scheduling of tasks and assignments, to ensure that operations run smoothly. Managing relationships with vendors, including negotiating contracts and ensuring that vendors meet quality and service level agreements.
Selection Criteria:
- Strong organisational skills and be able to prioritise tasks and manage their time effectively.
- Accuracy and attention to detail.
- Manage multiple tasks and meet deadlines
- Ability to work in a team.
- Excellent interpersonal communication skills.
Job Types: Part-time, Casual, Temp to perm
Salary: $28.00 – $35.00 per hour
Expected hours: No more than 24 per week
Schedule:
- 8 hour shift
- Day shift
Experience:
- Office administration: 1 year (Preferred)
Work Authorisation:
- Australia (Preferred)
Ability to Commute:
- ERINA, NSW 2250 (Required)
Ability to Relocate:
- ERINA, NSW 2250: Relocate before starting work (Required)
Work Location: In person