Executive Assistant

Description:

About Us

University of Technology Sydney (UTS) is located in the heart of Sydney’s creative and digital precinct. UTS has a bold vision to be a world-leading university of technology. We are known for our industry focus, practice-based teaching and learning, real world research and our location. With state-of-the-art campuses and facilities, we’re preparing students to become global thinkers, leaders and innovators. The Faculty of Health offers innovative, practice-based education and high impact research that focusses on improving health outcomes in both local and global communities. Our teaching and learning encourages an active learning approach and results in graduates that are highly sought after by employers. A long-standing partner of healthcare professions, UTS engages in clinically relevant research that informs policy and improves practice and patient outcomes both in Australia and overseas. About the Role The Executive Assistant to the Dean is responsible for providing direct executive assistance to the Dean in the areas of diary management, management of communications, meeting coordination, secretariat support and event and project coordination. As the Executive Assistant, you will: • Provide diary management and meeting coordination services, including preparing agendas and coordinating action items• Manage the Dean’s emails and prepare and respond to emails on the Dean’s behalf• Make travel arrangements such as booking flights and accommodation• Manage incoming calls, mail and visitors and provide information• Manage purchasing, process invoices and acquit credit card reconciliations• Coordinate the local organisation of Faculty event activities (e.g. Faculty Christmas Party, Faculty morning teas, staff forums etc) As the ideal candidate, you will possess: • Highly developed time management, analytical, problem solving and organisational skills with the proven ability to set and understand priorities, solution-driven and work effectively under pressure. • Highly developed oral communication skills and interpersonal skills with the ability to clearly and confidently communicate with all levels of staff in the university including senior management. • Demonstrated high-level capability in a range of applicable computer applications including, Microsoft Office specifically PowerPoint, Excel and Word. • High level of independent judgment and initiative. • Extensive experience in providing executive assistant services to senior staff. • Extensive experience in and a well-developed understanding of tertiary institutions would be highly regarded

Remuneration

Base Salary: $91,254 to $98,805 pa (HEW 6) This role attracts 17% superannuation (pension) in addition to the base salary. UTS staff also benefit from a wide range of Staff Benefits include flexible work practices, child care centres, generous parental leave and salary packaging opportunities. This position is full-time and the appointment will be made on a continuing basis.

How To Apply

In order to obtain;

• A copy of the Position Description; and
• Full details of the application process,

Please click the Apply link to be taken to the UTS website.

Closing Date: Monday 15th April 2024 at 11:59pm (AEST) Applicants must have current and valid work rights in Australia. Accessibility UTS Recruitment care about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all. In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact recruitment@uts.edu.au for assistance. UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. Cited as a WGEA Employer of Choice since the inception of the award, we were among the first Australian institutions to receive the Athena SWAN Bronze Accreditation for our commitment to action addressing gender equity in the STEMM disciplines. We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.